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• • April 17, 2014 at 10:16 am #68033
    Greer

    Member

    I am having a terrible time with a clients Word files which have a paragraph in italic, with a few Roman words mixed in.

    The file imports fine, I see the italic and the Roman in their font (usually Courier) which they have applied with direct formatting (their typist refuses to use paragraph or character styles).

    I have set up a paragraph style in ITC Garamond Light italic, apply it to the imported copy (retaining the formatting upon import) and all the Roman the client applied disappears and the italic is highlighted as ITC Garamond [Italic], the style does not apply to the italic and the “Roman” words becomes ITC Garamond Italic.

    If I have paragraphs which are all Roman which have a few italic or bolds within it, I apply the paragraph style I set up, they work fine.

    I am working on an iMac, ID CC.

    I am about to start a big book for this client where there are hundreds of these Italic paragraphs with roman words. Help!

    Greer

  • April 17, 2014 at 5:12 pm #68043
    Greer

    Member

    Please can anyone help me with the above problem?

  • April 17, 2014 at 8:28 pm #68045
    David Blatner

    Keymaster

    We’ve discussed word clean up issues in several articles, including:
    https://creativepro.com/clear-text-overrides-from-word-files.php
    and
    https://creativepro.com/import-word-files-into-indesign-remove-local-formatting-but-keep-italics-and-bold.php

  • April 18, 2014 at 3:28 am #68046
    Anonymous

    Inactive

    What David says in his second link above is what I do. I layout lots of books and never have time to play with the Word files first. What I’ve done is set up a book/page layout template in InDesign which includes Paragraph styles like body text etc. but, for this purpose, several Character Styles: Italic, Bold, Bold Italic etc. I use a plugin called MultiFindChange from http://www.automatication.com. It’s brilliant because you can put a whole list of changes you’d like to make to the Word file as soon as you import it.
    When you import the Word file, don’t do anything to it until you’ve run through the Find/Change sequence, either one at a time or using the MultiFindChange. Hope it helps you as much as it has helped me. I love it!

  • April 18, 2014 at 5:55 am #68048
    Greer

    Member

    Thanks so much.

    I did read all the Word clean-up articles, but so far nothing has changed when I import the text. I will go thru the posts and articles again and look into the link. I must have missed something in the articles.

    Back to reading.

  • April 18, 2014 at 6:31 am #68049
    David Blatner

    Keymaster

    My guess is that you’d need to create a character style that applies the “Roman” formatting. Then apply that to the roman text, then clear all the local formatting and apply the paragraph styles.

  • April 18, 2014 at 7:21 am #68050
    Greer

    Member

    Ok, when I selected the entire document imported into ID and used the Find/Replace to change it to Character Style “regular” it worked.

    Now when I apply my Paragraph style the Roman words stayed Roman. Phew[mmild expletive compared to what I really said here]. I had tried all the other things in that article but I had NOT applied a character style of “Regular” to the entire document from the get go.

    I have been formatting books for over 20 years and using ID since it changed from PM, why suddenly is this a big issue where it has not been before?

    Thank a million for the help, so glad to have experts out there to push me just a little bit further.

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