CreativePro Forum

Return to Member Forum

• Author
  Posts
• • September 7, 2017 at 10:48 pm #97886
    Evita Irvine

    Member

    G’day all! I am needing help and advise for a book I am doing for someone, I am not even sure if this is doable in InDesign TOC.
    The TOC needs to look like this-

    SUB HEADING ONE
    DAY 1 The Content for day 1 here Book reference here #
    DAY 2 The Content for day 2 here Book reference here #
    DAY 3 The Content for day 3 here Book reference here #

    SUB HEADING TWO
    DAY 4 The Content for day 4 here Book reference here #
    DAY 5 The Content for day 5 here Book reference here #
    DAY 6 The Content for day 6 here Book reference here #

    But, the headings on the page look like this, 3 separate lines-

    DAY 1
    The Content for day 1 here
    Book reference here

    So, when I set up the TOC it lists the page on three separate lines with page number (regardless of soft or hard return).
    Is there a way to set up the TOC how they want? With the 3 lines of the “headings” on 1 line in TOC???
    Or is this not even possible?

    I appreciate any help! Thankyou so much in advance!!

  • September 8, 2017 at 12:54 pm #97905
    Kelly Vaughn

    Participant

    You could set your TOC up like normal, so they are all on their own lines. And once the TOC is generated, you could do a find and replace.

    Find: DAY 1 [paragraph return]
    Change to: Day 1 [space]

    Find: The content for Day 1 [paragraph return]
    Change to: The content for Day 1 [space]

    Find: Book reference [paragraph return]
    Change to: Book reference [space]

    Save each of those Find/Changes so you don’t have to keep setting them up. If it’s something you’ll need to update a lot, I’d get the Find/Change by List script, so it will run this sequentially for you.

  • September 8, 2017 at 6:36 pm #97943
    Graham Park

    Member

    Kelly that looks OK but the wording would need to be exact or this will not work.
    I would do it with a GREP find and replace and use wildcards and paragraph formats to the do this.

    Create the TOC with each level using the Paragraph Style used in the document you will use this to find the level you want to change.
    The SUB HEADING is not being changed so set its format how you want it in the TOC dialogue box.

    For each step set in the FIND/CHANGE dialogue box the Paragraph Style of the level you want to change and run the GREP find change just on the TOC story or you will change somethings you don’t want to.
    Do these steps in order or they will not work.

    First Step

    Find Paragraph Style – eg CONTENTS FOR DAY
    Find
    (.+)(\d+~b)
    Replace
    $1

    Second Step
    Find Paragraph Style – eg DAY
    Replace Paragraph Style – eg TOC
    Find
    (.+)(\d+~b)
    Replace
    $1

    Hope this works for you.
    If you have any problems please send some examples.

  • September 10, 2017 at 6:35 pm #97951
    Evita Irvine

    Member

    Thankyou so much to both of you! Sorry I didn’t reply earlier- had a crazy weekend with sick family!
    I will give these a try and hopefully I have enough knowledge to follow your steps!!
    Will let you know how it goes. :)

  • September 10, 2017 at 7:46 pm #97952
    Graham Park

    Member

    Good luck Evita.
    Just a note my method will remove the page number references from the end of the two of the lines that are combined and then leave the last one.
    So create your TOC with the page numbers and the FInd and Replace will take care of the rest.

  • September 12, 2017 at 3:53 pm #98000
    George Grenley

    Participant

    So, if I understand the problem, you have:
    SUB HEADING ONE
    DAY 1 The Content for day 1 here Book reference here #
    DAY 2 The Content for day 2 here Book reference here #
    DAY 3 The Content for day 3 here Book reference here #
    SUB HEADING TWO
    DAY 4 The Content for day 4 here Book reference here #
    DAY 5 The Content for day 5 here Book reference here #
    DAY 6 The Content for day 6 here Book reference here #

    Where the actual text on the referred-to page is The content for day X, and then you want the page number to appear?

    One dirty trick might be to put the text you want to appear in the TOC also on the page you are referring to, but in white (or whatever is invisible). Formatting and alignment would be a bit tricky, but I’ve used similar techniques to have something to refer to that is not actually visible.

  • September 12, 2017 at 5:17 pm #98020
    Graham Park

    Member

    Putting a second copy of the text hidden on the page is a lot to manage manually and prone to errors and oversights.
    Also if you are doing all the work you might as well do a manual TOC.
    But if you want to do this then you can make the text visible in a text box that just extends onto the page and most of the text is on the pasteboard, this way you can see the text bit it will not print with the document but is still part of the page the TOC will pick it up.

    Better to create the TOC from the headers on the pages and then process the result into the format required with a GREP Find/Replace.

  • September 12, 2017 at 6:42 pm #98022
    George Grenley

    Participant

    Graham Park you are right that it could be a bit tricky. Personally I like grep but not everyone does. When I’ve used “hidden” text I do it with a special char stye, so I can make it visible easily.

    In the past, I have, only once in a while, had InDesign produce a badly blown-up corrupted PDF. When I went through the InDesign file(s) I would find stuff on the artboards but not on the page. Removing them made InDesign behave. Yes, it “shouldn’t” matter, and because I don’t do it I have not see it happen recently. But several years ago I had a colleague who kept tripping over this, umm, ‘feature’. I dunno, maybe Adobe has fixed it, and I am not saying it always happens, but if the PDF is not right, clean your artboards…..

  • September 19, 2017 at 4:08 pm #98239
    Evita Irvine

    Member

    Hi all, Thank you so mush for all your great ideas. I did try a few but I am afraid my skills aren’t up to grade. If I had a better grasp maybe the GREP idea would be good. As it is I have just made 3 TOC and over laid them so it looks right. It can automatically update when content is added but if I needed to change the styling I would have to redesign! I am hoping this satisfies. It’s a very basic fix but I hope it wont blow up. Otherwise I will be back to try all these ideas again!
    Thank you lovely people!

• Author
  Posts