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Renaming Text Assignment stories in CS4

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    • #54264
      tklacross
      Member

      We create multi-story text assignments in InDesign for one publication, and then re-purpose some of those stories for the multimedia version of that publication, which has a completely different layout. My problem is that in CS4, I can name the text assignment file (.icma) but the individual stories that are added to that assignment are automatically named. I've found I can 'rename' them using the assignments panel, but this doesn't change the .icml filename itself in the folder.

      The problem this creates is that later, when I want to go into the folder where the text assignments have been created, I can't tell just by looking at the file which individual story I want to place in the new layout.

      This is quite frustrating, and I keep thinking there must be something I'm missing, but so far I haven't found it. We use an InDesign/InCopy workflow and love it – but this is a hangup that seems unnecessary! Any ideas?

      Thea LaCross

    • #54269

      You're not missing anything. Renaming stories in the Assignments panel is for convenience, ID would never rename the actual filenames on the hard drive to match, because that might cause many other problems (broken links). But there's a workaround.

      The autonaming of story files when you make an InCopy assignment is an efficiency feature. The only way to control what it names those files is to not use the autonaming feature, and name the files manually the first time they're exported.

      To do that, create your assignments without any stories (choose New Assignment from the Assignment panel and fill out the dialog box fields). Then export stories to InCopy format as a separate step. Start by selecting the stories that should belong to one of the assignments with the selection tool and then choose Edit > InCopy > Export Selection (any of the Export commands that don't include the word “Assignment” will work), or drag/drop the selection onto the Unassigned InCopy Content category in the Assignment panel.

      You'll get a dialog box asking for the name of the InCopy files and where you want to save them. The name you enter will be used as a filename prefix if you're exporting more than one story at a time. For example, if you had selected 3 stories and entered the name “test” then the stories might be named “test-Joe Shcmoe was.icml” “test-Story1.icml” “test-As I drove to.icml” and so on. The first few words of each story are tacked on to make a unique filename.

      (For the ULTIMATE control in filenaming, export each story individually. The name you enter in the Export dialog box will be the final filename. But most users export many stories at once and use creative file prefixing if that's an issue.)

      In the Export dialog box, be sure and save those stories into the same project assignment folder > content folder that ID would have if it exported them automatically. It's not required but it helps keep things organized. If you don't have a content folder yet you can create it manually and put them in there.

      Now your stories appear in the Unassigned category in the Assignments panel. From here you can select them and drag/drop them onto the correct assignment name. Update the assignments and you're good to go.

      AM

    • #54293
      tklacross
      Member

      This is really useful, Anne-Marie! I can use this manual export quite smoothly in my workflow. Maybe I can even make the first few words of the Lorum Ipsum text I use in my story templates reflect the recurring feature name (which is what I was trying to do) and get all the detail I want. Many thanks!

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