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Options for working with remote editors — anything new/better in CS5

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    • June 4, 2010 at 7:21 pm #55935
      Olaf Nelson
      Member

      In the past I frequently heard it said that unless both the ID user (me) and the IC user were on the same local server, there were all kinds of potential problems, particularly if files were going back and forth via email.

      So, have they done anything to make it easier to work with an editor who's far away and still have the benefits of IC?

      Thanks,
      Olaf

    • June 5, 2010 at 5:08 am #55939
      Anne-Marie Concepcion
      Member

      Starting in version CS3, you can make InCopy Packages that are expressly designed for remote editors. Much neater than trying to find the files yourself and zipping them up and making sure no one edits them while the outside editor has the stories. When the editor returns it (as an InDesign Package), the layout automatically updates w/their changes and checks in their stories.

      Another solution is Dropbox (https://dropbox.com), a free program that adds a “My Dropbox” folder to your local hard drive. If you put your ID projects in there, and your editors also installed Dropbox, then the folder acts just like a server. It's really cool. I demo'd it working with ID and IC at the Print & ePublishing Conference last month. And I have three or four publishers using this solution after some training from me, even for in-house use (when local server connection is spotty or slow).

      AM

    • June 5, 2010 at 1:53 pm #55943
      Olaf Nelson
      Member

      The Dropbox thing sounds great! I use Dropbox all the time, but never realized it could handle something like this. Definitely going to try that out.

      Thanks,

      Olaf

    • March 9, 2011 at 3:24 pm #58923
      Matt Mayerchak
      Participant

      I have used the InCopy Packages workflow with remote editors and had good success, in case that's still relevant!

    • March 22, 2011 at 3:25 pm #59043
      Stephane Potvin
      Member

      One more option I'd like to offer.

      StoryTweaker from rorohiko.com

      Is great for contributors and editors who only need to access and edit text.

    • August 23, 2012 at 7:35 am #62970
      Matt Mayerchak
      Participant

      I would also second the Dropbox method. I've been using it for about a year now, with remote editors on a magazine.

      Just be sure that you don't rename the Indesign file, and that you always keep the Incopy files in the same place.

      You have to work on the files live in the Dropbox folder, so don't let anyone remove them or it will mess you up.

      If you follow those rules, it works great!

    • September 7, 2012 at 10:22 am #63092
      Olaf Nelson
      Member

      I've been using the Dropbox method happily for the last couple of years (since right after I posted in this topic) with almost no problems. Any problems I've had were due to human errors (mostly people not understanding how Dropbox works and deleting files).

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