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• • September 8, 2016 at 12:05 pm #88238
    Anonymous

    Inactive

    What is the best way for me to import a Word document into In Design without stripping the local formatting? And the how can I apply a paragraph style sheet in In Design without stripping away the local formatting?
    Thanks in advance for any advice!

  • September 10, 2016 at 1:11 am #88280
    Peter Kahrel

    Participant

    > What is the best way for me to import a Word document into In Design without stripping the local formatting?

    When you place a Word document (File > Place), tick the ‘Show import options’ checkbox. Then in the ‘Microsoft Word Import Options’ dialog, make sure that the radio button ‘Preserve styles and formatting in . . .’ is sected.

    > And the how can I apply a paragraph style sheet in In Design without stripping away the local formatting?

    1. Apply the paragraph style to one or more paragraphs.
    2. Use Find/Change: set your find string and enter the paragraph style to be applied in the ‘Change format’ panel. DO NOT click ‘Change all’, that’ll remove all the local formatting. Click ‘Change’, then ‘Change/Find’.

    Peter

  • September 11, 2016 at 7:29 am #88282
    Dwayne Harris

    Member

    I also search and replace on my character styles. For example–italic. I’ll search for all the italics in the job and replace with an italic character style. Same thing with bold, small caps, superiors, etc. If you have character styles applied within paragrahs, even if you override local formatting, those won’t be affected.

  • September 12, 2016 at 3:44 am #88294
    Gert Verrept

    Member

    Getting lots of Word files, we made a macro which creates most of the styles needed (bold, italic, super or subscript, underline, bold-italic…).
    All our templates have those char styles already prepared (exact same name). When we import the Word files, the char styles are applied, so no local formatting gets lost (some special cases are done by hand).

    • September 13, 2016 at 3:06 pm #88337
      Dwayne Harris

      Member

      That’s what I do as well, Gert. And since we use Xtags, we then save the Word file as a .txt file and import it that way. I also have a macro for the text file.

      To no one in particular:

      Nine times out of ten our clients tag the the files with codes such as <TX> <CT> <CN> etc. So the macros grab all that stuff, but the styles needed, and we then save as a text file and import it through xTags.

      Other times the manuscript is so messy we have to have to it keyed/typed by our keyboarders. We mark it up with the pargraph styles we want and use Quark XPress marking-up. It’s so much easier than trying to mark up using InDesigns markup language. For example, they can just type “@TX:” for a text paragraph, instead of <para:text>; or an <I> for italic, instead of <charstyle:italic>. That sort of stuff. It saves us a lot of money as the keyboarders charge by the keystroke.

      And to me Word files are pain in the butt. Nine times out of ten, all the styling is “normal” and tweaked by hand in Word. That is useless to me. There is no way I have time to click on paragraphs and apply the appropriate paragraph style. I don’t have the time with the crazy deadlines I face.

      I need files tagged so I can import and begin paging right away. Sometimes I only have a day to get a 400 page book out.

  • September 19, 2016 at 11:40 pm #88499
    Anonymous

    Inactive

    Thanks for responding to the issue.

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