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• • November 19, 2009 at 11:39 pm #53844
    Laura

    Member

    I'd mentioned this warning message to David at the end of the INDD Long Documents webinar back in October, and have only now gotten a breather to write about it properly.

    Every quarter, I have five subeditors (besides myself) working on chapters of long (up to 150-page) publication. Chapters are independent articles, 1-15 pages long. About two weeks before print date, I assemble them all into an INDD book file so we can start getting page numbers and cross-references sorted out.

    After having some problems with overwritten files about a year ago, I set a house rule that no one is to save the book file except myself at the end of the work day, when I quit INDD. (We're supposed to have an even stricter one about only opening files from the book once it is assembled: both are pretty carefully observed.)

    Either way, before I save the book and close it at night, I check for yellow warning signs, then open and save those documents from my book palette.

    The quirk? Maybe 75% of the time, even after opening and resaving ALL documents, I get this warning message: “The book file has been changed by another user since you opened it, or it has been updated due to automatic data recovery. Do you want to overwrite the existing file with the version you are saving?”

    So far, no one has complained of overwritten files, but this message makes me nervous. Should I be?

    Thanks for any advice!

  • November 21, 2009 at 12:25 am #53873
    Lindsey Martin

    Member

    You wrote:

    '(We're supposed to have an even stricter one about only opening files from the book once it is assembled: both are pretty carefully observed.)'

    Is there more than one book file? When the subeditors open a chapter 'from the book', are they using a book file on a server?

    I work with books a lot but have no sub-editors. Occasionally, I see the warning you describe. Since the warning applies to the book file only, wisely or not, I ignore it. The book file seems to have become very fussy in ID CS3 and CS4.

    Lindsey

  • November 23, 2009 at 4:30 pm #53923
    Laura

    Member

    Only one book file, Lindsey, and yes, it's on a server. The book file is loose in the edition folder, with b&w and color documents folders, graphs, and photographs folders to store working materials in.

    Since we've just finished an edition, I've quizzed the subs about working practices, and learned that a couple of them have been a bit sloppy about opening their document files — from the desk top or within INDD, but not from the book file — which may contribute to some of the 'unrecorded' changes the book file is trying to warn about.

    I was just fretting saving the book file could somehow over-write their document files.

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