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  • David Blatner
    Keymaster

    Sounds like you're getting close. Here's one article about it:

    https://creativepro.com/mul…..design.php

    But you can change the Mode pop-up menu to “Start At” and then set it to 2 (to make the list always start at 2).

    Mouldy Squid
    Member

    I have been tasked with finding a way to create a multi-level numbered list in this fashion:

    1.1

    1.1.1

    1.1.1.1

    I have managed to figure out how to get the numbered list to act correctly (I am using paragraph styles for this), but the boss wants the ability to choose what the first digit should be. The document is divided up into “sections” and he wants the number list for Section 1 to start with 1 (as above), then the numbered list to start with 2 in Section 2 and so on. I cannot figure out a way to make that happen, and I don't think it can be done with Paragraph Styles.

    Is there any way to do this without having to use the Number List diaglog? The guy is an old FrameMaker user and he hates InDesign so he keeps asking for InDesign to do things he used to do in FrameMaker. He has “it should automatically do this” on the brain.

    I hope that my explanation of the problem makes sense. It is a complicated thing to try to describe.

    Missy
    Member

    How do you handle the Space Before and Space After between paragraph syles?

    For example, I have body text para style set up with space before “O” and space after set at 0.125. This works great for consecutive paragraphs of the same style. But then when I need a numbered list, image (or any other paragraph style that has a space before value), I'm faced with a dillemma. Let's say it is an image paragraph style that follows the body text style. The image para style has a space before value of 0.375. InDesign adds the 0.125 from the body text space after and the 0.375 from the image space before and I get a 0.5 inch space between them.

    So what is your strategy for dealing with ID adding these spaces together? (FrameMaker would take the largest of the two, not add them together.)

    I can only see two ways of dealing with this:

    • Override either the body text or image paragraph to decrease this spacing each time a paragraph style changes. This seems time consuming.
    • Have a duplicate body text (end) para style that has a zero space after value and apply that style to the last instance before switching to the image style. This strategy will certainly cause us to double our para styles in the list, which seems less than desireable.

    I don't see the benefit of having space before and space after values if you have to work-around this issue for each paragraph style change. Is there another way?

    Missy

    David, nothing makes me sit quicker up than a chance to show off GREP to someone for the first time. :)

    Pre-GREP, I used a slight variation on Sandee's trick — I used to create a custom color swatch, so I could see what was happening, and when finished all I had to do was delete the swatch and replace it with black. A three-step approach — when GREP was added to ID's toolkit this became a one-step process.

    This particular search has been in my FindChangeByList list for years. I also have one that works for roman numbered ranges …

    boris the typo
    Participant

    Hi,

    I've searched for this, but must be blind. Sorry for long posting:

    We are running short and long publications inhouse and they contains images, mostly illustrations, tables and diagrams. These are surprisingly called Fig. #, Table # and Diagram # (currently in separate paragraphs). When referred to, we (in some 80% of the cases) do it in brackets (→ fig. #), (→ table #), when on other spreads (→ diagram #, page #) etc.

    I am looking for a way to have independent number series for all three kinds of items, and in long documents start new either manually or at predefined instances (h1).

    Need to have is the ability to control where in the order the thing is, so the number sequence is correct. Creation sequence, position on page, etc cannot be used as a means to control this. Sometimes items come or go. That makes this not work with numbered lists, the lower case and upper case switch is another thing.

    Nice to have would be the ability to have the number inside the paragraph, and not by the end: “Fig. #Caption heading“.

    Oh, also with a lot of character style bells and whistles, conditional (GREP), that is.

    As we have very many publications in various executions, provided by inhouse departments and external agencies and not all are into this oh-so-rewarding way of working, we need something that is unobtrusive and can be safely overlooked by the ignorant. This is for the lengthy stuff

    The plan is to refer to these items with e.g. Cross-References PRO from DTP tools.

    Any ideas?

    RoManuV
    Member

    Hi Jason,

    For your first question, I'm afraid you can't do what you want, just take a look at this post here: https://creativepro.com/forum/general-indesign-topics/non-english-numbering-lists (the answer from Jongware, saying:

    Unfortunately, you cannot make custom numbered lists with InDesign. You can change a bullet to some custom text, but only for one item at a time. So it would seem you have to do it the hard way.

    For the second one, I suppose cross-references is what you need (Windows menu/ Interactive/ Hyperlinks and set your cross-references at will, in the Hyperlinks and cross-references panel).

    Manu

    #62026

    That is very interesting information — thanks for spelling it out in detail! I'll add it to my mental list of “factoids to impress others with”. So it's not any different than “numbering” a list as “a., b., c.” — except, then, for the irregularities you point out.

    Unfortunately, you cannot make custom numbered lists with InDesign. You can change a bullet to some custom text, but only for one item at a time. So it would seem you have to do it the hard way.

    A slightly harder way (but potentially more useful) could be to initially use regular numbered lists, and then have a script change all numbers to the appropriate Greek text, one at a time. But for that one needs a good understanding of converting any number to Greek — the script would need to know how to write out “125” as “κ?τι”. Perhaps it's comparable to writing out a number in full English text.

    John Kelsall
    Member

    Hi everyone

    I have an InDesign document that has a couple of indexes at the start of the file, and each entry in this index needs to link to a numbered paragraph in the rest of the document.

    I have made all the Destination Hyperlinks.

    Now when I come to link an entry in the index to the Destination Hyperlink I am faced with a big long list of over 300 destination links. It can take ages to scroll down the list to the correction hyperlink.

    Does anyone know of a quick way of doing all this linking without scrolling down a big list in the hyperlinks panel?

    Cheers for your help.

    JohnyCarbon Superhero

    redbook
    Member

    I'm looking for the most effiecient way to link each endnote reference number in text chapters to the corresponding note in the endnote section at the end of the book. Currently, the note numbers in text, and the notes themselves are just plain text as imported from WORD. All epubs that I've looked at have the notes as dynamic. It is not clear how this is being done.

    What I've tried: I downloaded and used the script end-to-end.jsx, then exported to epub. What I got was a note number in text with a blue underscore, that when clicked on, took me to that note. But not back from the note to the text (one way link). What step did I miss in making this work? Samples I'm comparing to have the link going both ways.

    I also have read the posts about using the paragraph style to make the note text “numbered” like a list and then using that to link to the note number in the text to it. What I got: note numbers in the text disappeared when I selected it and created a hyperlink to the endnote. Also, when using the numbered option, all of the notes in the endnote section renumbered, so that chapter 2 notes started with the next note available after the notes in chapter 1 subhead. That won't work. Each section has to start agina with “1″ after its respective subhead (Notes to chapter 1, Notes to chapter 2, etc). I also want this section to be part of the epub just as it is in the print, so I don't want to cut and paste the notes into the individual chapters where they are referenced.

    I've just completed Anne-Marie's WONDERFUL lesson on exporting from CS5.5 to epub/Kindle, etc. but it didn't cover this topic. I'm now going through the lesson again, guess I'm a slow learner. I've been doing books in Indesign for about 3 years, I'm very comfortable with it, but I've never had to create hyperlinks or cross-references, and don't even know the difference between them truth be told. I would love to know which Lynda.com video would give me the background I'm missing on how these work, and how to apply that to the endnotes situation.

    Other items not working correctly, my nav TOC is good, but the TOC I generated in the document (and threaded to text) is not dynamic once I export to epub. It is blue (except for the frontmatter titles in the section WITH the generated TOC), but clicking on any title takes you nowhere. The NAV TOC works like a charm, although it contains more frontmatter than I need. Probably that would be best handled by editing the epub itself (???) All of the book documents also are in the epub, so it is complete in that sense.

    so much to learn . . . help!

    redbook
    Member

    I'm looking for the most effiecient way to link each endnote reference number in text chapters to the corresponding note in the endnote section at the end of the book. Currently, the note numbers in text, and the notes themselves are just plain text as imported from WORD. All epubs that I've looked at have the notes as dynamic. It is not clear how this is being done.

    What I've tried: I downloaded and used the script end-to-end.jsx, then exported to epub. What I got was a note number in text with a blue underscore, that when clicked on, took me to that note. But not back from the note to the text (one way link). What step did I miss in making this work? Samples I'm comparing to have the link going both ways.

    I also have read the posts about using the paragraph style to make the note text “numbered” like a list and then using that to link to the note number in the text to it. What I got: note numbers in the text disappeared when I selected it and created a hyperlink to the endnote. Also, when using the numbered option, all of the notes in the endnote section renumbered, so that chapter 2 notes started with the next note available after the notes in chapter 1 subhead. That won't work. Each section has to start agina with “1” after its respective subhead (Notes to chapter 1, Notes to chapter 2, etc). I also want this section to be part of the epub just as it is in the print, so I don't want to cut and paste the notes into the individual chapters where they are referenced.

    I've just completed Anne-Marie's WONDERFUL lesson on exporting from CS5.5 to epub/Kindle, etc. but it didn't cover this topic. I'm now going through the lesson again, guess I'm a slow learner. I've been doing books in Indesign for about 3 years, I'm very comfortable with it, but I've never had to create hyperlinks or cross-references, and don't even know the difference between them truth be told. I would love to know which Lynda.com video would give me the background I'm missing on how these work, and how to apply that to the endnotes situation.

    Other items not working correctly, my nav TOC is good, but the TOC I generated in the document (and threaded to text) is not dynamic once I export to epub. It is blue (except for the frontmatter titles in the section WITH the generated TOC), but clicking on any title takes you nowhere. The NAV TOC works like a charm, although it contains more frontmatter than I need. Probably that would be best handled by editing the epub itself (???) All of the book documents also are in the epub, so it is complete in that sense.

    so much to learn . . . help!

    #61119
    Hopsa Rijnen
    Member

    Are you sure that that particulair textframe isn't threaded to the previous one?

    It should work as you say, each story (or independed textframe, ->not threaded) should have it's own numbering sequence.

    If it isn't threaded; than i suggest you first make the text 'un-numbered', that is; give it another (bogey) paragraphstyle.

    And turn it back into your prefered numberedlist paragraph style.

    Good luck with that!

    milkito
    Member

    Hi guys!

    Please I will aprecciate your help.

    I made a Book in indesing that included 4 parts o chapters. Each one with 2 numbered list included in paragraph style:

    Numbered list 1 con level 1 (this way: 1. abc)

    Numbered list 2 con level 2 (this way: 1.1 abc)

    Those 4 chapters share both Paragraph styles (because I used a template to get the same styles , etc). So, each chapter start with subtitles that have level 1 and also after level 2, this way:

    Capitulo 1( first indd file)

    1.- abc (paragraph style “X” con level 1 in numbered list)

    1.1.- def (paragraph style “y” con level 2 in numbered list)

    Capitulo 2 (second indd file)

    1.- abc (paragraph style “X” con level 1 in numbered list)

    1.1.- abc (paragraph style “y” con level 2 in numbered list)

    The problem is when I create my TOC in Book way. Because my TOC need styles to include, but when I add my paragraph styles “X” and “y”, my TOC is wrong. Because It create each number list of subtitles in continue way, this is wrong because each chapter must start in : 1. abc , then 1.1 abc. I mean, the same that individual files before creating Book.

    And the worse is that my files (chapters) also change!!!! So I get this: (in my TOC and my individual indd files)

    chapter 1:

    1. abc

    1.1 abc

    chapter 2:

    2. abc (it must be: 1. abc again)

    2.1 abc

    I hope you understand. I get complicated with this topics.

    pd. Its necesary not to have any copy (base on) of my Paraghap Styles (“X”, “y”), because i created for a few variants of “X” , “y” like space before paraghap. Because if it is, i will have to make local overrides instead create more syles just for few changes, and not get complicated so much creating TOC?

    Thanks a lot and sorry about my english.

    #57468

    In reply to: Numbered List Oddity

    Jennie
    Member

    I came up with the answer to my problem one sleepless night.

    I have just finished a job for two different tickets (adult, student), printed front/back, 6-up, 3000 numbered tickets of each. The tickets are set up 3 down and 2 across. So, I created the master page with the automatic numbering. Upper left ticket # used “List1” starting at 001. Center left ticket #, “List2” starting at 501. Bottom left, “List3” starting at 1001. Used 6 different lists each starting to number at the prior start +500. I did use a completely different file for the back. I just couldn't see having 1000 pages in each document instead of 500.

    This solved 2 problems. No longer are the numbers in different sequences on different pages. No longer do they have to be hand collated to be put in consecutive order. Once the sheets are cut the stack that came from the upper left is numbered 0001-0500, center left 0501-1000, etc. This is just a sweet solution to the whole thing.

    Hope this makes sense and helps someone else.


    On another note…I discovered that you should never (and I do mean never) use auto numbering in lists on a half sheet form and then option+click+drag to create the second half of the page. I had 2 lists in the form, 1-4 and 1-3. Option+cllck+drag and the copy also had 2 lists, which no one discovered until after printing, 6-8 and 4-6. OOPS!!! Fortunately the secretary was very understanding. So, that was my learning experience for yesterday…

    #52053

    In reply to: Numbered List Oddity

    Jennie
    Member

    I came up with the answer to my problem one sleepless night.

    I have just finished a job for two different tickets (adult, student), printed front/back, 6-up, 3000 numbered tickets of each. The tickets are set up 3 down and 2 across. So, I created the master page with the automatic numbering. Upper left ticket # used “List1” starting at 001. Center left ticket #, “List2” starting at 501. Bottom left, “List3” starting at 1001. Used 6 different lists each starting to number at the prior start +500. I did use a completely different file for the back. I just couldn't see having 1000 pages in each document instead of 500.

    This solved 2 problems. No longer are the numbers in different sequences on different pages. No longer do they have to be hand collated to be put in consecutive order. Once the sheets are cut the stack that came from the upper left is numbered 0001-0500, center left 0501-1000, etc. This is just a sweet solution to the whole thing.

    Hope this makes sense and helps someone else.


    On another note…I discovered that you should never (and I do mean never) use auto numbering in lists on a half sheet form and then option+click+drag to create the second half of the page. I had 2 lists in the form, 1-4 and 1-3. Option+cllck+drag and the copy also had 2 lists, which no one discovered until after printing, 6-8 and 4-6. OOPS!!! Fortunately the secretary was very understanding. So, that was my learning experience for yesterday…

    #57044
    kfhking
    Member

    Personal i would try making a 3 page master (original, copy, accounting copy… materes on the format you are planning) with no facing page. each one with a numbered list for each one of the pages (like Furry said). This way it will save you the time of a plying master pages. then make each spread 3 pages. This is still a long way but it would save more time, since it would have less mistakes in it, due to applying the wrong master page once you start falling a sleep at the boring repetitive work.

    Tell me if this helps any??

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