Back

If your email is not recognized and you believe it should be, please contact us.

  • You must be logged in to reply to this topic.Login

Merging Paragraph Styles from an old doc to a new one

Return to Member Forum

  • Author
    Posts
    • #55839
      kdubc
      Member

      I am using CS3 on a Windows machine. I have a TON of old documents that each have their own unique iteration of paragraph styles. I have created a new document with the p-styles that I want from now on (of course they all have new names).

      When someone copy/pastes text from one of the old docs, it brings with it the p-style in the orig doc with it to the new doc. I don't want this. Is there a way to “scrub” the text of its P-Style before it gets pasted into my new document? I am not concerned with it coming in as the accurate, new style, I just dont want the P-Style list to grow longer and longer with old styles that are being pasted in from other docs. This makes it difficult for new users to know which style is the actual one they should be using.

      I have seen some talk about synching styles in “books” but I am not sure what this means or if it is applicable. So, I continue researching till I hear from the might InDesign collective. (p.s. it would be rad if the solution also worked on Object Styles too.)

      kdubc

    • #55840
      erickp
      Member

      See if this helps you…

      If you are copying text from one ID doc. to another ID doc. and would like to maintain the formatting/P-Styles of the new doc., then paste it holding down CMD+SHIFT+V (Mac) & CTRL+SHIFT+V (Windows).

      Now, if you are copying text from outside of ID in general, you'll have to add the OPTION key to that combination.

      Hope this helps.

      ~e

    • #55931
      kdubc
      Member

      Ok, I tried that technique and for selecting text in a text box and then pasting into a text box in the new doc, the CTRL + SHIFT + V works.

      BUT – What if i want to select multiple objects and have them all come over unformatted? Lets say I have 10 text boxes which all have different paragraph styles associated to them, and I want them to come into the new document without the old paragraph styles. Is that possible?

      Kim

    • #55947
      Adam Jury
      Member

      There are some brutal, ugly, and disgusting ways to do this … and probably some really good ways too, but the brutal, ugly, and disgusting ways are much quicker. ;-)

      Here is one such way:

      First of all, if these old documents are going to go to print (or PDF or whatever format you deliver in) again in the current form, make a good backup of all of them to removable media or however you/your organization handles backups. You should do this anyway, in case you ever need to pull the “clean” documents and use them anywhere, even if it's just to export some PDFs to throw into an annual report or something.

      Then, take all the inDesign documents you need to “process” and put them in a folder that everyone knows is the only source for old text.

      Open a document, select all the character styles, and delete them. Replace them with no style, but maintain the formatting. Repeat this with paragraph and object and table and cell styles as needed. Visually, the document should look the same, but when paste pieces into new documents, there will be no styles coming for the ride. Which means, of course, you'll need to apply correct styles in the new document.

      Repeat this procedure for all the documents, and re-save them.

      Of course, if you don't want to do this, you can always simply delete the imported paragraph styles when text is pasted into a new document, and replace with the correct styles. This is less work in the short term but probably more work in the long run.

    • #55956
      Aleta El Sheikh
      Participant

      Here's how I did it, in a similar situation:

      Make sure that your Idd type preference is set to “When pasting from other applications, Paste Text only”

      Select your text in the source doc with the type tool and copy it.

      Paste it into TextEdit (Mac) or Notepad (PC). Repeat for all the text you need.

      Select all and copy.

      Paste into your new Idd doc. It will retain special characters and returns, but it will all be in the paragraph style you specify for the new text.

      Kind of an roundabout hack, but it worked for me.

Viewing 4 reply threads
  • The forum ‘General InDesign Topics (CLOSED)’ is closed to new topics and replies.
Forum Ads