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• • January 11, 2012 at 10:56 am #61403
    gamouning

    Member

    Hi,

    I am creating a mailing directory and need to keep all related address information together. Some times address information is missing so there isn't any consistent way to know how many lines each person will contain. Often times, this means a page break will occur in different places in the text. Currently, I have to manual insert page breaks and this is what I would like to avoid.

    If it helps, below I have prepared a sample of how my data appears:

    Name: Fullname

    Home: Address1

    Address2

    City, State Zip

    Home Phone number

    Business: Address1

    Address2

    City, State Zip

    Business Phone number

    Email: email address

    Name: Fullname

    Home: Address1

    City, State Zip

    Home Phone number

    Email: email address

    Thanks in advance for your help.

    -Greg

  • January 11, 2012 at 11:38 am #61404
    Theunis De Jong

    Member

    Use the Keep options. Set “Keep with Next” to 1 for all lines per set except the last one; set it to 0 for that one.

  • January 11, 2012 at 1:42 pm #61409
    gamouning

    Member

    Thanks for the reply Jongware. This is quite close to what I desire. The text is staying together and floating across page boundaries without inserting manual page breaks. The only problem I notice is that the style for my last line could be differet depending upon how much address information is included. For example, the last line could be an e-mail address, phone number or address line.

    Since I know the first line will always be the name is there some way to use the “Keep with Next” feature so that it based off of the first line? Hope that makes sense. :)

  • January 11, 2012 at 2:28 pm #61412
    Theunis De Jong

    Member

    If you have CS5.5 you can use its new feature “Keep with Previous” — simply reverse all of my instructions above …

    For CS5 or earlier I don't have any (non-scripted) solution.

  • January 11, 2012 at 2:51 pm #61413
    gamouning

    Member

    Ok, I will try to find a copy of CS5.5. In the meantime, do you have a GREP or script you are willing to share?

  • January 11, 2012 at 4:15 pm #61415
    Theunis De Jong

    Member

    GREP is of no use here, and it'd need a custom script — I haven't had this particular need in the past, so that's a no.

  • January 11, 2012 at 4:20 pm #61416
    Theunis De Jong

    Member

    Hah — I had an idea and it worked!

    1. Set all of your text to Keep With Next:1 line. InDesign won't change a thing, because it somehow detects it's nonsense to keep such a long list all together.

    2. Run this Javascript:

    app.findGrepPreferences = null;
    app.findGrepPreferences.findWhat = “r(?=Name)”;
    foundList = app.activeDocument.findGrep (true);
    for (i=0; i<foundList.length; i++)
    foundList[i].keepWithNext = 0;

    3. And suddenly you have all of your “Name” items at the top of a column!

    (Edited 3 times, this one ought to be okay now)

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